Tag: organization

Stay Organized with a Moving Binder

Stay Organized with a Moving Binder

Stay Organized with a Moving Binder

One of the tricks I learned from my Sister-in-Law years ago is to prepare well for a move. At the time she introduced me to the concept of a moving binder my Brother-in-Law was serving in the military and they had a few moves under their belts. With experience on her side, my SIL warned me to always expect things to take longer than promised and to prepare for any scenario.

In a digital world it’s easy to assume that all of our documents are safe and sound when we need to access them, but what if the internet isn’t working, you are locked out of an account, you can’t get your printer set up when you need a hard copy, or you need multiple copies of records sent to different locations? The solution that has saved me more than once is having hard copies in a moving binder.

Here’s What to Add to Your Moving Binder to Stay Organized

Inside the first thing I include is a comprehensive cleaning list. If you rent it’s important to keep a detailed list of what your lease requires when you move out.

Next, my binder has 3-page protector sheets for storing loose ends and papers that I don’t want 3-hole punched such as immunization documents. I also have a flash drive with photos of our furniture and expensive items such as crystal and jewelry. From there the binder is divided into sections.

Master Lists

  • I have a checklist of people and places to notify of your move and a timeline you may find helpful of when to send notifications. By adding the date as to when you first sent the notification you may save yourself future frustrating conversations.
  • List of website logins and passwords
  • Names and contact information for people in your new community you will need to connect with such as the schools.
  • List of where to find original documents (safety deposit box, fireproof box)

Items for Kids

  • Birth Certificates
  • Copies of Social Security Cards
  • Medical Records
  • School Documents
  • Passport Photos
  • Copies of Immunization Records
  • Copies of Birth Certificates
  • Confirmation of activities they are signed up for in new community
  • Information from teachers that will be relevant for new contacts

Items for Adults

  • Copies of License
  • Car Titles and Loan documents
  • All insurance information: Life, car, renters, health etc.
  • Photocopies of passports
  • Copy of birth certificates
  • Copy of marriage license
  • Most recent physicals
  • Immunization records
  • Medical files
  • School Transcripts (sealed and unsealed)
  • Serial numbers of all equipment such as laptops, tv, Xbox, etc.
  • I also have a page that has our previous address and the address we are moving to clearly written out. You would be amazed by how many times we reference this page.

Most importantly, I don’t list any account numbers out and keep things vague such as “checking account” or “bank” so that everything isn’t quickly accessible. I keep our moving binder in a safe place during the packing process. It usually ends up in my suitcase so that I know it won’t get accidentally packed.

Once we start loading the moving truck I move the binder as well as the fireproof box of documents into our car and lock the doors. This system has worked for every move so far partly because I keep the documents in the binder as up to date as possible. This means that tracking down important information in the stressful season of moving is one less thing to I have to do.

If you are ready to start your moving binder, I’ve created 4 free checklists to help you stay organized. You can download them here!

A Few of My Favorite Things -Spring 2019

A Few of My Favorite Things -Spring 2019

A Few of My Favorite Things

It’s been a while since I’ve highlighted a few of my favorite products and with spring in the air it feels like the perfect time to give a shout out some oldies and new items just in time for longer days and warmer afternoons.

Clothes

To start I’m loving these high waisted yoga pants I found at Kohl’s. Working at home I basically live in black yoga pants all winter, which means after a few years it was time to replace the ones with holes. The boot cut is also flattering making these my new favorite yoga pants.

Tops with hoods are another new favorite. I’ve found a few adorable variations, but this one from Cuddle Dud is the perfect spring weight. It’s a great length and perfect for layering.

Gluten-Free Food

Gratify Everything Thins

These are the perfect snack for the soccer field, which is where we’ll be spending most of our weekends this spring.

Since they are flat they hold dip well and the seasoning is full so they are great on their own too!

Brownie Mug Cakes from Udi are also a great treat to have on hand. With gluten-free things up until now, individual baked goods have been rare but we all want a little dessert every now and then and these are the perfect solution.

Hummustir is another option I’m loving for small servings. This shelf-stable hummus option is great on the go choice for a healthy gluten-free meal.

Essential Oils

I’m loving a few new oils from doTerra these days. I’ve switched up my daily routine some and have added Tumeric and Pink Pepper to the mix.

With Spring Cleaning I’m so happy to have On Guard Cleaner Concentrate is ready and available! Check out the other ways we’re using essential oils here.

Budget Saving Tips

The last thing I’m loving these days is shopping locally. We stopped our Amazon Prime account and so far there hasn’t been a need to go back. It’s amazing how many fewer things we “need” when we don’t have Amazon to browse. Additionally, free shipping is available pretty much everywhere these days. Without Prime we’re doing much more price comparison shopping and saving money that way too.

What are you loving this spring?

Organization Strategies

Organization Strategies

One of the best things I heard in 2018 was an honest answer the question “How do you do everything?” Thankfully, we’ve started being honest with ourselves and those around us and we’re admitting that we don’t do everything. The best tool in a coaching family’s tool belt is the ability to ask for help, but we can’t delegate everything.

Organization strategies are only as good as one’s ability to implement them, so it’s important to take the time to figure out what systems work best for you and implement them slowly. It takes several weeks to develop a habit and changing everything at once is often too overwhelming.

Identify Your Pain Points

The first step is to organization is to consider your pain points.

  • What are the most overwhelming, stressful, or frustrating parts of your week?
  • What times of the day do you find yourself with too much to do?
  • What are the things you are always forgetting?

Block Calendar

Next, take time to breakdown your day into 30 or 60 minute increments. Here is an example of what my calendar look like. It’s broken down by color. Dark green is exercise, purple is a weekly Bible study.

block calendar

The best part of creating a block calendar is the opportunity to see everything in one location from start to finish. You will notice my calendar has a lot of white space. Those times are intentionally included to remind me to rest.

Your block calendar will also help you embrace a realistic perspective of what you can and can not take on when you are asked to volunteer or increase your workload.

Digital vs. Analog

I’ve found that for our family digital is best, especially apps that update in live time. Whether my husband is on the road or at work, we don’t have to remember to update each other.

For Example:

Google Calendar (color-coded of course) means we all have access to what is scheduled. By including the location in the calendar appointment we can easily trade who is driving the kids around without needing to give directions.

Google Keep allows for shared lists. We have a grocery list that we can both add things to when we think of them. This drastically reduces the time spent trying to remember what it was I was asked to get “the next time I’m at the store.”

Plan to Eat is recipe storage and meal planning all in one. It works seamlessly with online recipes and also stores images. You can also add recipes manually.

Still, while digital apps are great for collaboration I love using Powersheets for my personal goals and tasks. Writing things down solidifies them in my mind and helps me to process in a different way.

Take time to figure out what areas you need organizational help in and hop on Pinterest of the App store. I promise you will find a list of suggestions to consider.

Regardless of what you do to implement structure and organization into your weeks, it’s worth the time and effort to set things up for long-term stress reduction. Making sure everyone knows what is going on is a great start.